Swoop for groups
Do the thing, not the admin. Run the whole bloody group in one night.
Swoop puts your members, events, volunteers, grants, meetings and newsletters in one place. Magpie, our AI assistant, drafts the paperwork.
Book a yarn or download free resources. Working for a council or a funder? See Swoop Community Hub, for councils.
Sound familiar?
- You joined to do the thing. Now you chase renewals and type up minutes.
- The same few people do all the admin. When they burn out, the group folds.
- Your records live in a spreadsheet, a Facebook group and someone's inbox.
One night a month. The whole group, sorted.
Done by 8:30 pm. Example: a Landcare group.
- 7:00 pm Renewals 23 members renewed and paid online. Nobody was chased.
- 7:10 pm Meeting Magpie drafted the agenda. You read it and approve it.
- 7:25 pm Volunteers The working bee roster is full.
- 7:40 pm Events Publish the hall dance. Tickets start rolling in.
- 7:55 pm Newsletter October news goes to every member.
- 8:15 pm Grants The quotes and photos are ready to go.
- 8:30 pm Done. Off to the pub.
Partnered with Mansfield Community Bank and Beyond Bank Warrnambool.
Seven jobs. One place.
Magpie, our AI assistant, helps with each one. Your committee stays in charge.
Membership: Renewals that chase themselves
Members join and pay online. Reminders go out by themselves.
Website & member portal: Your own website, built in
A public page and a members' portal, in your group's colours.
Events: Fill the hall
RSVPs, tickets and check-in, all in one place.
Volunteers: Rosters that fill up
Post the shifts. People sign up themselves.
Grants & projects: Ready for every round
Plan the project. Magpie drafts the application.
Governance: Meetings, minus the paperwork
Agendas, minutes and AGMs, kept for the next committee.
Comms & newsletters: One message, everyone told
Write it once. Send it to everyone, or just the volunteers.
What one night a month gives back
- Evenings back The admin takes one night, not every night.
- Less burnout Swoop does the routine jobs, so less lands on the same few people.
- Easy handovers The records stay with the group, so the next committee starts with everything.
- Grants on time Keep the quotes, photos and records in one place, ready when a round opens.
Costs less than the time it saves.
One simple yearly subscription, priced for volunteer-run groups.
Your records are kept in Australia. You own them.
Some services we use, such as email and payments, are overseas. Our Privacy Policy lists each one. Read the Privacy Policy.
We also offer free templates and resources for community groups — free to keep whether or not you use Swoop. Read our guides for practical help running your group.
Common questions
What is Swoop Community?
Swoop is software for running an Australian community group in one place: members, events, volunteers, payments, grants, meetings and newsletters. Magpie, our AI assistant, drafts the paperwork, and your committee stays in charge.
Who is Swoop for?
Australian not-for-profits and community groups: men's sheds, neighbourhood houses, clubs, service groups and small charities.
Is Swoop suitable for Australian incorporated associations?
Yes. It's built for Australian groups, with payments in AUD, records stored in Sydney, and features for committees, AGMs and compliance records.
Do members need to install an app?
No. Swoop runs in any web browser. Members use a portal you can host on Swoop or embed in your existing website.
Where is Swoop's data stored?
Your group's records and files are stored in Sydney, Australia. Some services we use are overseas, mostly in the USA, for sending email, taking payments, running Magpie and keeping backups. Our Privacy Policy lists each one.
How much does Swoop cost?
Swoop costs less than the time it saves. It is one simple yearly subscription, priced for volunteer-run groups. Book a yarn and we'll talk it through with you.
How does a group get started?
We onboard every group ourselves. Book a yarn and we'll set up your members, branding and portal with you.
Swoop is made on Taungurung Country. We pay our respects to Elders past and present.